The New York Young Republican Club (the “Club”) is committed to fostering a safe, productive, and enjoyable environment for its members and guests. To ensure this type of environment of mutual trust and respect, the Club has a zero tolerance policy for harassment or sexual harassment.
The Club hereby adopts and shall implement the following policy for its meetings, events, social gatherings, and any activities deemed beyond the central activities of the Club but within the context of or following any of the aforementioned Club events.
All members, guests, and event attendees have a right to an environment free from discrimination and harassing conduct, including sexual harassment. Sexual harassment is expressly prohibited under this policy.
“Harassment” means persistent and unwelcome conduct or actions, in any case, through language, actions, messages, physical contact or as deemed inappropriate in the view of a member of the Executive Board or Board of Governors of the Club in their reasonable discretion.
“Sexual harassment” means unwelcome sexual advances, unwelcome physical contact of any nature or of a nature considered sexual or any unwelcome verbal or physical conduct of a sexual nature.
“Unwelcome” means verbal or physical conduct not necessarily of a sexual nature but including of a sexual nature, that is repeated, unsolicited, and/or inappropriate to include gestures, comments, messages, or touching.
Club Procedure in Incidents of Harassment
Any member or attendee who believes he or she is the target of harassment or has been the target of harassment by a member, attendee, guest, Executive Board officer, or Board of Governors member shall promptly notify any officer on the Executive Board or a member of the Board of Governors . If the claim is against a member of either the Board of Governors or the Executive Board, the member or attendee shall notify a member of the board on which the alleged harasser does not currently sit.
Upon notification of a harassment complaint, any of the Board of Governors or the Executive Board shall notify the Law Chair and the Rules Chair, and they shall open a confidential and impartial investigation immediately to include direct interviews with involved parties and where necessary with other members, guests or attendees who may be witnesses or have knowledge of matters relating to the complaint. If the Law Chair or Rules Chair is the subject of harassment or accused of harassment, the President shall, or shall appoint a member of the Board of Governors or Executive Board, to conduct the investigation.
Following a report of harassment to any member of the Board of Governors or officer of the Executive Board while at the event, the notified Board of Governors member or Executive Board officer, (i) if of the same sex as the alleged offender, shall personally or (ii) if not of the same sex as the alleged offender, shall assign a Board of Governor member or Executive Board officer of the same sex, to give the offender a warning. No more than one (1) warning shall be given. Board of Governors members and Executive Board officers, in their sole discretion, can ask any individual to leave if the report of harassment rises to the level of immediate dismissal from the event in their sole, reasonable discretion.
In all instances of reported harassment to any of the Board of Governors members or Executive Board officers, the Law Chair shall be notified subject to the limitations as noted above. Following completion of an investigation by the Law Chair and Rules Chair, the President, or a duly appointed third party, subject to the limitations above, the findings will be presented to a committee of four (4) members of the Board of Governors and the Executive Board of which no more than two (2) shall be from either board. By three-fourths majority (¾), following the presentation of the information by the Law Chair, the Rules Chair, the President, or a duly appointed third party, the committee may take some or all of the following actions:
- find the individual cleared, not culpable, or not rising to further disciplinary action arising from the incident;
- send a warning letter to the individual;
- revoke the membership of the individual; or
- ban the individual from future events.
Such action shall immediately commence following the finding of the committee and shall be considered confidential.
For the avoidance of doubt, this policy does not subject the Club to any liability arising from any act made by any member, guest or attendee towards any other member, guest, or attendee. By attending any event, all members, guests and attendees agree to act in accordance with this policy and any and all decisions made by the Board of Governors or Executive Board. Any failure by any member, guest or attendee to agree to this policy subjects the party to removal from events or from the membership of the Club at the Board of Governors or Executive Board’s sole and reasonable discretion.